Overview
This section explains how to generate billing fee data for your practice, and how to apply one-time charges, discounts or adjustments for a bill. Generating fee data is optional, but it can be useful to see what amounts are being billed during a certain time period. This also gives you an opportunity to troubleshoot any issues before generating the Billing Summary report for your clients.
One-time charges, discounts and adjustments you create manually help account for exceptions, special charges and rebates you might need to account for when managing and billing your accounts.
Note: If a client's existing Billing Summary does not seem correct, you can delete it and re-run it. When you re-run the Billing Summary, if you elect to overwrite existing management fee data, any manual billing items you created (via the New Billing icon) will be deleted. Therefore, prior to deleting a Billing Summary, you should make a note of any manual billing items in case you need to re-create them.
What kind of billing items can I create in Morningstar Office?
In addition to billing fee data based on the management fees, fee methodology and fee allocation settings you have created and applied, you can create several billing items for charges, credits and adjustments in Morningstar Office.
The table below explains these options.
| This billing item... | Allows you to enter... |
| Payment | the amount a client has pre-paid. This amount is subtracted from a client’s bill when you generate fee data. |
| Billable Service | a description of the service performed, the number of hours worked and the hourly rate. This charge is added to a client’s bill when you generate fee data. |
| Service Charge | a flat service charge with a description. This charge is added to a client’s bill when you generate fee data. |
| Adjustment | either an additional charge or a credit to a client’s account, along with a description. The amount entered is either added or subtracted from a client’s bill when you generate fee data., depending on the adjustment type. |
| Management Fees | enter a percent- or amount-based management fee as of a certain date. You can also apply a discount to this fee. (Think of this as a way to manually enter a management fee for a client, rather than using the system settings.) This amount is added to a client’s bill when you generate fee data. |